Pegas Offers Expert Document Managment Consulting & Development Services; Ensuring Key Stakeholders are involved with the DMS Implementation and Providing a Rapid ROI
A DMS or Document Management System is like a digital filing system for your electronic documents that helps you store, manage, track, and retrieve easily. Its main goal is a reduction of paper and enhancing process efficiency. It is often associated with content management systems, however, standalone DMS software is also available that control and organize all documents within an organization effectively.
Many of these DMS available today incorporate the standard practices related to physical documents, digitally. These include but are not limited to the storage location, security and access control, version control, audit trails, check-in/check-out and document lockdown.
Paper is expensive, wasteful and lacking security. It doesn’t have a place in the future world of business where digitalization of every task and operation is inevitable. Organizations will eventually need to discard paper documents for electronic ones. A DMS can house and manage not just digitally created documents but captured ones as well. It often also includes functionality for text scanning in scanned documents to let you search for any document whether scanned or otherwise in a matter of seconds by entering the right associated keywords.
What are the benefits of Document Management Systems?
With a DMS, search not just from all your documents but through them as well. You can search based on keywords to retrieve documents based on their text data.
Coordinated Editing Features
A DMS houses such features that coordinate simultaneous editing to ensure one user’s changes to a document do not overwrite another’s.
It lets you view and keep track of all previous versions of a document while also providing the option to roll-back.
An audit trail lets you see who made what changes to a document during its existence on your system.
The freedom once you go paperless will bring happiness to the whole office. When you give up searching through paper files by hand, jamming signed forms through the fax machine, hauling bins full of bad print jobs to the shredder, you will never want to go back.
Time is money, quite literally, and it doesn’t stand truer anywhere else than it does for businesses. Instead of hours spent managing, searching, and faxing documents, save on all that useless time wasted and more when you switch to a DMS.
As the number of documents and forms ranging in complexity, importance, and different business areas pile up, it gets really annoying trying to find them and keep them organized. A DMS lets you organize your forms and documents easily.
Give your employees the level of access they need, from where they need to be as well. Powerful Cloud integration tools give you the power to take your office everywhere you go and send data wherever you need to, instantly.
DMS solutions suited for small to medium businesses
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