Search not just from all your documents but through them as well. You can search based on keywords to retrieve documents
A DMS or Document Management System is like a digital filing system for your electronic documents that helps you store, manage, track, and retrieve easily. Its main goal is a reduction of paper and enhancing process efficiency. It is often associated with content management systems, however, standalone DMS software is also available that control and organize all documents within an organization effectively.
Many of these DMS available today incorporate the standard practices related to physical documents, digitally. These include but are not limited to the storage location, security and access control, version control, audit trails, check-in/check-out and document lockdown.
Paper is expensive, wasteful and lacking security. It doesn’t have a place in the future world of business where digitization of every task and operation is inevitable. Organizations will eventually need to discard paper documents for electronic ones. A DMS can house and manage not just digitally created documents but captured ones as well. It often also includes functionality for text scanning in scanned documents to let you search for any document whether scanned or otherwise in a matter of seconds by entering the right associated keywords.
If you are like the thousands of other small to medium business, then your business is still driven by paper and printers. It is easy for the paper costs to skyrocket, with having to print twice or more, costly printer maintenance contracts, disposing of rejected prints, getting new toner, etc. When you start using a document management solutions all of that changes. You will become more efficient and save a ton money.