Waterville Maine Document Management Consultants

Document Management

With the amount of paper that runs most businesses, it is easy for printer and paper cost to skyrocket and for key documents to become misplaced.

Pegas Offers Expert Document Management Consulting & Development Services; Ensuring Key Stakeholders are involved with the DMS Implementation and Providing a Rapid ROI

A DMS or Document Management System is like a digital filing system for your electronic documents that helps you store, manage, track, and retrieve easily. Its main goal is a reduction of paper and enhancing process efficiency. It is often associated with content management systems, however, standalone DMS software is also available that control and organize all documents within an organization effectively.

Many of these DMS available today incorporate the standard practices related to physical documents, digitally. These include but are not limited to the storage location, security and access control, version control, audit trails, check-in/check-out and document lockdown.

Paper is expensive, wasteful and lacking security. It doesn’t have a place in the future world of business where digitization of every task and operation is inevitable. Organizations will eventually need to discard paper documents for electronic ones. A DMS can house and manage not just digitally created documents but captured ones as well. It often also includes functionality for text scanning in scanned documents to let you search for any document whether scanned or otherwise in a matter of seconds by entering the right associated keywords.

What are the benefits of Document Management Systems?

Full Text Search

Find any document in your system just like a search engine on the web!

File Permissions

Not everyone needs access to the entire document repository, a good document management system comes with robust access control levels.

Version Control

File Versioning allows your company to keep an evolving backup of your documents, and “roll-back” changes if needed, in case something should happen during an edit.

Smart Folders

Create smart folders, dynamically link documents, and manage master copies of documents.

Built In Workflows

Create workflows to manage related forms, even down to field validation and auto-fill. Power your forms with the same technologies as the web.

Folder Rules

Folder rules can update, move, and create documents based on predefined sets of triggers. Adjust and manage them from easy to use dashboard controls.

Mobile Ready

Smartphone enabled features such as remote access through a dedicated app, and integrated applications

Document Metadata

Save and edit tags, descriptions, and other meta data easily, on all documents. Add comments, annotations as well.

Records Management

Most businesses need to retain records for a certain amount of time, and a good Document Management System will allow you to stay in compliance, hassle free.

DMS solutions suited for small to medium businesses

Document Management

Document Management systems help you keep track of the files and documents that you use to run your business. By using a document management system to track, manage, store your documents you can find the key documents that you need.


Chronoscan is a cost-effective zonal OCR scanning software. This software saves many businesses countless hours buy sorting documents by extracting key information from the document

Content Management

ECM is how the combination of the workflows and process and how business stores and manages the document, and other content of the business. It is important not to believe that document management is the same as enterprise content management.

Ezuno Desktop

Ezuno is a desktop manager for Alfresco that is affordable to help increase your employee’s efficiency when interacting and managing the documents and content stored in your Alfresco repository.


Alfresco is a tried and true open source solution for Enterprise Content Management (ECM) and Business Process Management (BCM). Alfresco is used Worldwide in over 1,800 companies in a variety of services such as financial, healthcare, and public sectors.

Document Management Blog

Get the latest information about the changes in DMS software and what you need to implement a DMS at your business, allowing you to make your business more efficient and profitable.

Get Started With a Document Management System Today.

How would you like to be able to find documents in seconds?

If you are like the thousands of other small to medium business, then your business is still driven by paper and printers. It is easy for the paper costs to skyrocket, with having to print twice or more, costly printer maintenance contracts, disposing of rejected prints, getting new toner, etc. When you start using a document management solutions all of that changes. You will become more efficient and save a ton money.

  • Document Storage
  • Document Capture
  • Hosted DMS onsite or in the cloud
  • DMS platform Training
  • Document Migrations and transformation
  • DMS Integration